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Location
- Destination - Site Selection Assistance
CCC will locate the most appropriate meeting site in any city. Finding
the special site to create your function is just the beginning. We
ensure that desirable space is available and accurate to fit your
needs. We provide the walk-thru, layout and verification conformance
with ADA and government regulations. Additional off-site event space
can be arranged, when required.
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Savvy
Negotiation of Venue and Facility Agreements
CCC is known as a skillful negotiator in arranging sleeping room rates
and discussing discounts, comps and other incidental costs associated
with hosting conferences, meetings and trade shows. We form comprehensive
contracts that address all variables - deposits, attrition clauses,
cancellation penalties, space and services - all designed to save
you money, time and disappointments.
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Worry-Free
Meeting Management
CCC meeting managers serve as on-site liaison between the organizers
and all contract vendors, including venue facilities, ground transportation
vendors, airlines, audio/visual, photographers, speakers, caterers,
off-site venues and all other contract personnel. This critical liaison
service ensures that the entire function runs smoothly and accurately,
just as it was planned.
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Optimal
Meeting Space Floor Planning
CCC determines accuracy and acceptability of all proposed meeting
space. We generate floor plans and review space during the meeting
process. CCC will assure its appropriateness in all areas, no matter
what your goal. We review its style, lighting, electrical needs, seating
room, props, visual aids, projector allowances, site lines and all
other codes and capacity laws.
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Appealing
Yet Budget-Conscious Catering Arrangements
Whether you prefer a luncheon or several days of catering, CCC will
perfect your menu and beverage plans. We negotiate menu prices and
meal packages to fit your budget, style, theme and goal. This service
is provided both on and off site.
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Audio-Visual
Equipment Coordination
CCC solicits bids and negotiates terms with A/V companies for the
best service and lowest prices. We order all necessary equipment and
verify process of A/V in each meeting room.
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Pre-Conference
and Post-Conference Meetings
Another way of ensuring the success of your meeting or trade show -
and a great way to wrap one up. CCC staff meets with department heads
of the chosen facility to finalize all the details. Reports may be
provided from both of these meetings, so your attendance is not even
required.
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Flexible
Accounting Procedures
Structured for convenience, CCC offers different options for your
payment process and billing arrangements. Depending on your preference,
this procedure will allow you to share billing and/or payment responsibility
or put it solely on us.
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Master
Account Oversight
CCC assists with credit account setup in venues and other facilities
for clients. Our project managers review and oversee all aspects of
supplier facilities billing.
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Speaker
Arrangements / Celebrity Appearances
Depending on your goal, CCC can arrange for any type of keynote speaker
from motivation and team building to knowledge and facilitators. Celebrity
appearances can also be arranged to help enhance your fundraiser or
incentive gathering.
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Marketing
and Conference Publication Production/Distribution
CCC creates, prints and mails your conference marketing brochures,
on-site program books, exhibitor prospectus and any other publications
you may need distributed through mail and electronic marketing.
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Entertainment
to Please All Tastes
CCC can arrange for all your entertainment needs. We are able to customize
your entertainment for any type of function you have in mind. We propose
new and exciting entertainment ideas and coordinate them along with
your theme and goal. We deal with all of your bookings and contracts.
So whether this is your first function or you are just trying to outdo
last year¡¯s, CCC can assist you in every way. We can arrange single
musicians to 50 piece (plus) orchestras, singers of any style, and
bands of all sorts (Jazz, Blues, Hip-hop, Accapella, Swing etc.),
plus organize dance instructors to aid or teach your attendees.
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Additional
Events and Activities
CCC takes care of everything for all of your extra activities, additional
lodging, catering, sightseeing and tours. We coordinate corporate
or private golf outings and any other types of special gatherings.
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Expert
Roundtable Participants
CCC can arrange for a roundtable of experts from local and national
companies to consult with attendees on a variety of topics.
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Live
or Silent Auction
CCC coordinates and counsels you on "making your auction work."
We organize the room/area set up and layout, conduct the registration
process, total your earnings, tally up winners and give away prizes.
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Transportation
Detail Coordination
CCC sets up and negotiates travel contracts to ensure that transportation
will be provided. We understand the importance of comfort and safety.
You, your special guests and your VIPs will be able to arrive on time
in the style of transportation that is preferred.
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Conference
Presentation
We will oversee the ordering and delivery of conference bags, portfolios,
pens and other conference identifiers along with collating and organizing
the collateral materials to be provided to registrants on registration
check-in.
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Miscellaneous
Services
CCC understands that your needs may change as the conference grows
closer. We are happy to provide any additional service on either an
hourly or a per project basis.
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